To further customize the view, under Description, click a button, and then select the options you want to use.

To change where the view will be available, click an option under Can be used on. In the Type of view box, choose the view type you want. In the Name of new view box, type a name. On the View menu, point to Current View, and then click Define Views. Anyone who views the contents of the folder can see your post. When you reply to a post in a public folder, there's no Reply All button. When you switch from an email folder to a public folder, the New Post button above the Folder Pane changes to New Email – because you typically post items instead of send email messages in a public folder. Differences between mail folders and public folders This type of centralized location facilitates communication and collaboration on team projects. Share calendars, contact lists, and task listsĪttach calendars, contacts, and tasks or task lists to posts to share information with people who have access to the folder. A topic can have its own moderator to control whether an item is posted, and to delete posts that don't meet organizational standards or violate policy. As needed, set permissions for each subfolder (you may want to restrict access to folders that contain confidential or sensitive information). Store each discussion topic in its own subfolder. Here are some typical ways to use public folders in an organization: Online discussions Learn how to Change permissions for a public folder. Step 3: Set folder permissions for users and groupsīy default, Outlook grants permissions only to you, as the creator of the public folder, so you then need to specifically grant permissions to people so they can read and post content in the folder.

To add a public folder to your Favorites, right-click the folder, then select Add to Favorites.įor information on how to use Favorite folders in Outlook Web App, see Working with message folders in Outlook Web App.

These actions can be done in Calendar, Contact, Mail and Post public folders. Then in Outlook Web App, you can perform certain functions within those same public folders, such as create, update or delete items.

You can add a public folder to your Favorites folders.

View public folders in outlook 2016